Constitution

National Residence Hall Honorary

Constitution Revised December 25th, 2015

University of Wisconsin-Whitewater Linda Long Chapter Constitution

Article I: Name

This organization will hereafter be known as the National Residence Hall Honorary—Linda Long Chapter.

Article II: Purpose

The purpose of this organization shall be to provide recognition for those individuals living in and/or serving the residence halls and to promote leadership both on campus and in our community.

Article III: Values of NRHH

The National Residence Hall Honorary (hereafter known as NRHH) is a leadership-based honorary comprised of exemplary residential students who value recognition and service.

Article IV: Membership

Membership consists of the top 1% of all University of Wisconsin-Whitewater (hereafter known as UWW) students living in the UWW residence halls as selected for active membership by the new member selection committee. Once an individual has been inducted as an NRHH Member, that individual is a NRHH member for life.

Section 1:  Qualifications:

  1. New active members will be selected based on academic achievement in their university experience, service to students living in the residence halls, commitment, recognition, strong character, leadership potential, and potential contribution to NRHH.
  2. Persons seeking active membership must meet the following requirements:
  3. Have lived at least two semesters in (a) collegiate residence hall(s).
  4. Currently reside in a UWW residence hall.
  5. Have a 2.5 cumulative collegiate grade point average.
  6. Have been active in RHA and/or in the residence halls for at least 1 full semester.
  7. Complete the proper membership application process.

Section 2: Member Status

  1. Active Member Status

An Active member:

  1. Is a UWW student who currently lives in a UWW Residence Hall
  2. Is not a residence life professional staff member
  3. Has voting rights on all topics and are eligible to serve on the executive board.
  1.   Early Alumni Member Status

An Early Alumni Member:

  1. Is a member that is still living on campus but can no longer meet the chapter membership expectations.
  2. Does not count towards the 1% membership cap.
  3. The following guidelines apply to the procedure of applying for early alumni membership status:
  4. The member and/or chapter must complete the early alumni membership application.
  5. This form can be obtained from the region’s AD-NRHH.
  6. The form must include the signatures of the chapter President, chapter advisor, and the chapter member who is applying for early alumni status.
  7. The completed early alumni membership application shall be submitted to the region’s AD-NRHH for approval.
  8. The number of early alumni members a chapter shall be granted per academic year may not exceed fifteen percent of the chapter’s membership cap.
  9. It is the right of the region’s AD-NRHH to deny requests for early alumni membership reasons including, but not limited to:
  10. Submission of an incomplete application form.
  11. The region’s AD-NRHH does not believe that sufficient measures have been taken by the chapter to address the member’s inactivity within the chapter prior to submission of the application.

iii.      The chapter has exceeded its allotted number of early alumni members for the current academic year.

  1. If the member and/or chapter wish to appeal the decision of the region’s AD-NRHH, they may appeal to the entire NNB. The decision of the NNB shall be final. In the event of an appeal to the NNB:
  2. Each AD-NRHH shall have one vote
  3. A simple majority shall be necessary to accept the appeal, with the NAN casting the tie-breaking vote when necessary.
  4. May participate in any and all chapter activities.
  5. May not seek an executive board position.
  1. Alumni Member Status
  2. Is a member that has moved off campus or is no longer a student.
  3. Does not count towards the 1% membership cap.
  4. May participate in any and all chapter activities.
  5. Does not have the right to vote or seek an executive board position.
  1. Honorary status

An Honorary Member:

  1. An honorary membership is designed to recognize those who have demonstrated an outstanding support and service to the residence hall students.
  2. Individuals who could qualify for active membership, with the exception of those graduating in the current academic term, cannot be inducted as an “honorary member.”
  3. The number of honorary members a chapter shall be able to induct per academic year will not exceed ten percent of the chapter’s membership cap.
  4. These members do not count in the 1% membership cap.
  5. An individual being inducted as an honorary member must:
  6. Have made positive contributions to the residence hall system.
  7. Otherwise be ineligible for active membership.
  1. Ex-officio members

The RHA President and RHA National Communications Coordinator shall be ex-officio members of the chapter, able to attend meetings and participate in NRHH functions, and without voting rights or the right to run for an executive position, unless these individuals hold a different classification of membership.

  1. Member Removal Policy
  2. The Removal Policy may be enacted if an Active member can no longer meet the chapter membership expectations.
  3. If an Active member is removed, they no longer count towards the 1% membership cap.
  4. The following guidelines apply to the procedure for the removal of an Active member:
  5. The member and/or chapter must complete the NRHH Member Removal Application.
  6. This form can be obtained from the region’s AD-NRHH.
  7. The form must include the electronic signatures of the chapter President and chapter advisor.
  8. This form must be submitted electronically.
  9. The completed Member Removal application shall be submitted to the region’s AD-NRHH for approval.
  10. The amount of members for removal is up to the discretion of the chapter.
  11. It is the right of the region’s AD-NRHH to deny requests for removal for reasons including, but not limited to:
  12. A. Submission of an incomplete application form.
  13. The region’s AD-NRHH does not believe that sufficient\measures have been taken by the chapter to address the member’s inactivity or ineligibility within the chapter prior to submission of the application.
  14. If the member and/or chapter wish to appeal the decision, they may appeal to the Regional AD-NRHH through written request as to why the Candidate deserves to continue as a member of NRHH.
  1. NRHH Membership Transfer Policy
  2. NRHH members that are transferring schools at any educational level, including incoming graduate students and incoming doctoral students, are able to apply to have their NRHH membership transferred from their outgoing institution to their incoming institution.
  3. Each NRHH chapter is able to accept/reject transfer members at their own discretion. If accepted, these members shall become active members of the new chapter. The Membership Transfer Policy must be outlined according to the following:
  4. The student applying to transfer their membership must be fully matriculated at the new institution.
  5. The student seeking to transfer their membership must contact the chapter president and advisor in writing detailing why they want to transfer their membership, how they benefitted their previous chapter and residence hall system, and how they hope to be involved in the new chapter.
  6. Each chapter is able to come up with their own process detailing how letters will be evaluated.
  7. If approved, the student and/or new chapter must complete the membership transfer application.
  8. The membership transfer application may be obtained from the region’s AD-NRHH.
  9. The membership transfer application shall include signatures from the following individuals:
  10. The incoming chapter’s President.
  11. The incoming chapter’s Advisor.
  12. The NRHH member who is seeking to transfer their membership.
  13. The completed application shall be submitted to the region’s ADNRHH for approval.
  14. It is the right of the region’s AD-NRHH to deny requests for reasons including, but not limited to:
  15. The application form is incomplete.
  16. Adding new member(s) puts the chapter over its member cap.
  17. If the member and/or chapter wish to appeal the decision of the region’s AD-NRHH, they may appeal to the entire NNB. The decision of the NNB shall be final. In the event of an appeal to the NNB:
  18. Each AD-NRHH shall have one vote.
  19. A simple majority shall be necessary, with tie-breaking vote when necessary.

Article V: Selection of Members

At or before the third general meeting the President will develop a timetable for the selection process, the committee members will meet to select new members in the middle of the Fall and Spring semesters pending on member capacity. Formal invitations to the honorary will be delivered at least two weeks before the annual recognition event.

The selection process will proceed as follows:

  1. Nominations–New members must be nominated by a Residence Life professional staff member, NRHH member, LIT executive board, Resident Assistant, or the RHA executive board.
  2. Nominees must fill out and return the NRHH application form, reference form(s), and complete any additional steps required as stated on the application.
  3. The final selection committee will review each nominee based on their applications and select the best candidates based on the criteria outlined above.
  4. The new member selection meeting committee will consist of four of the following five:
  5. Linda Long or non-Residence Life professional
  6. Residence Life professional staff member
  7. One NRHH advisor
  8. NRHH President or a different NRHH Executive selected by the President
  9. One NRHH member, appointed by NRHH President, and may be a member of the executive board.
  10. The names of the applicants will be replaced with numbers or be otherwise made anonymous throughout their entire selection file.

Article VI: Executive Structure

Section 1:  General Expectations for Executive Board Members:

  1. Must maintain active membership throughout one’s term.
  2. Hold office for one academic year unless one becomes ineligible or resigns.
  3. Assist the successor to one’s position during the transition at the end of one’s term in office.
  4. Uphold the Chapter NRHH Constitution and the National Constitution.
  5. Attend all NRHH functions unless excused by the President.
  6. Must maintain a minimum cumulative collegiate GPA of 2.5 throughout one’s term.

 

Section 2:  Specific Position Responsibilities

 

  1. The Presidentwill:
  2. Preside over each chapter and executive board meeting.
  3. Interpret the Constitution.
  4. Only vote to break a tie.
  5. Be the official spokesperson for the chapter.
  6. Meet with the NRHH advisor(s) as needed.
  7. Attend sub-regional, regional, and national conferences and business meetings and will be the official voting representative for the chapter at these conferences. (If unable to attend, the President will appoint another NRHH member to attend.)
  8. Affiliate the chapter annually with the NSRO, correspond with the Office as needed, and be responsible for ordering Bronze Pins and Outstanding Leadership Service pins from the Office.
  9. Coordinate the new active, alumni, and post-alumni member selection process.
  10. Receive bi-weekly updates on committee work.
  11. Facilitates the Scholarship committee.
  1. The Vice Presidentwill:
  2. Keep accurate records including but not limited to:
  3. Accurate list of all member’s, phone numbers, email addresses, mailing addresses.
  4. Listserv or email list of members
  5. Minutes
  6. Up-to-date budget
  7. Keep Value Points up-to-date
  8. Keep track of the chapter’s historical records, such as awards member’s lists, etc.
  9. Facilitates a Fundraising committee in which committee members and Vice President organize and implement a fundraising program at least once per year.

 

  1. The Programming Directorwill:
  2. Organize at least two member socials per semester including one perspective member social per semester.
  3. Coordinate the chapter’s induction banquet.
  4. Plan and implement at least one philanthropy project each academic year.
  5. Recruit at least one speaker per semester to speak to the chapter on a topic related to leadership.
  6. Facilitate at least one program to enhance leadership development per semester.
  7. Facilitate a service committee.
  1. The Recognition Directorwill:
  2. Facilitate a recognition game or team builder at each general member meeting.
  3. Coordinate the recognition week in the spring semester.
  4. Implement a recognition system involving general member participation to recognize other members of the chapter.
  5. Advocate camps wide recognition involving other organizations and professional staffing on campus.
  6. Assist the OTM Coordinator with recognition for the writers and receivers of OTMs on campus.
  7. Facilitates a recognition committee.

 

  1. The OTM Coordinatorwill:
  2. Educate any and all willing to learn on how to write an OTM, including:
  3. Facilitate program for LIT to inform LIT teams about OTMs.
  4. Prepare an informal OTM packet and OTM pamphlet for distribution.
  5. Solicit OTM proposal recommendations.
  6. Work with the Recognition Director to recognize those persons/groups who have been nominated for an OTM along with the writer.
  7. Keep accurate records of all OTM proposals and local, regional, and national recognition.
  8. Submit OTMs to Sub-regional NRHH Chari and Regional Associate Director of NRHH.
  9. Facilitates the OTM committee.
  10. The Communication Directorwill:
  11. Maintain and update the chapter’s website and other social media outlets.
  12. Create an NRHH newsletter to spread news of the organization and to celebrate OTM winners.
  13. Creating publicity for the chapter.
  14. Coordinates NRHH representatives at weekly RHA meetings and attends the weekly meetings; if not able to go themselves they must find another Executive Board member to fill their spot.
  15. Inform members of upcoming meetings and programs.
  16. Facilitates a communications committee.
  1. The order of succession among the Executive Board is as follows: President, Vice President, Programming Director, Recognition Director, OTM Coordinator, and Communication Director.

Section 3:  Advisor

  1. The advisor(s) will be an official non-voting member of the Chapter.
  2. The UWW Office of Residence Life will appoint the advisor(s).
  3. Responsibilities:
  4. Have regular communication with the Executive Board.
  5. Attend NRHH Chapter and Executive Board meetings.
  6. Work on teambuilding with the Executive Board.
  7. Be available for advice and consultation.

 

Section 4:  Qualifications and Elections:

  1. Qualifications:

Any candidate for office must meet all active membership requirements.  Any candidate for President must have completed at least one semester as a NRHH member and shall not be a member of the RHA Executive Board during one’s term.  The Finance and Administration Director may not serve concurrently as RHA President or RHA Vice-President.

  1. Elections:
  1. Elections will take place within the four weeks prior to the close of the spring semester.
  2. Nominations of eligible candidates for office shall open one meeting prior to the meeting at which the elections will be held and will close at the meeting of the elections.
  3. In the event that no one runs for a position, a special election will be held within three meetings of the beginning of the fall semester.
  4. Upon vacancy of any Executive Board positions during the academic year, a new election will take place within two meetings to fill that position.  In the case that no one runs for a vacant position, the Executive Board will determine the procedure for addressing the position and its related responsibilities.
  5. The candidate who receives greater than 50% of the vote will be elected.  In the case that there are three or more candidates, and none receive greater than 50% of the vote, the top two candidates only will participate in an electoral run-off, and this election must occur immediately after the initial election (no additional speeches, question and answer, or discussion time will be allowed.)
  6. The new Executive Board will take office at the end of spring semester.
  7. Members must be present to be nominated for and elected to office.  Exceptions to the requirement of being present to be elected to office may be overridden by a two-thirds vote of the voting members present at meeting at which the election would take place.
  8. Candidates will submit a candidate information form prior to running for the Executive Board in a format prescribed by the current Executive Board.
  9. No individual may hold more than one NRHH executive board position at one time unless approved by two-thirds of voting members present at the meeting at which such an election would occur.
  1. Election Procedure:

Elections for each Executive Board position will be held in the following manner.

  1. Each candidate will give a presentation lasting no more than 5 minutes, non-extendible.
  2. The presentation will be followed by a 5-minute question and answer period.
  3. There will then be a discussion regarding all candidates running for a particular position.
  4. Following the discussion, votes will be cast by secret ballot and counted by an NRHH advisor and the chair of the election.

Section 5: Recall

The following procedure outlines how to recall an Executive Board member.

  1. A motion to bring up the removal of an officer requires a two-thirds majority vote to bring to question.
  2. If the motion passes, discussion on removal of the officer will commence at the next scheduled meeting.
  3. The officer in question will be allowed to speak on their behalf, followed by a question and answer and discussion.
  4. After discussion, a two-thirds vote is required to remove the officer from office.

Article VII: Funds

The non-profit, self-funding status of this organization requires financial support through the venue of fund-raising.  Chapter members, under the guidance of the Finance and Administration Director, will decide upon fund-raising projects in order to maintain the financial stability of the chapter.

A majority of the NRHH voting members must approve any expenditure of over 50 dollars that has not been allocated in the Chapter budget.  The executive board may spend up to 50 dollars on any NRHH sponsored event without seeking the approval of the NRHH voting members.

The Department of Residence will provide a line item of $1000 to the RHA NCC/WCC that is to be used as conference funding for NRHH representatives to all WURHA/GLACURH/NACURH meetings. One member will be funded completely to attend, unless otherwise decided by the membership by majority vote.

Article VIII:  Meeting Structure

Section I: Meetings

Regular meetings will be held throughout the semester to discuss the business of NRHH.  Special meetings may also be called for any reason at any time as long as both the advisor and the President feel a meeting is in the best interest of NRHH. All active and alumni members shall be informed if a special meeting is to take place.

Section II: Voting

A quorum of 50% on campus voting members must be present in order for the meeting to be considered official and for voting to take place. A voting member is considered to be any active, general member.

Article IX:  Parliamentary Authority

Parliamentary Procedure will be used for elections and constitution changes.

Article X:  Honors and Awards

Section 1: Honor Cords

All NRHH active and alumni members will receive honor cords upon graduation and completion of attending 25% of meetings each semester they are considered an active member after August 30th, 2015. Appropriate exceptions to this stipulation include but are not limited to a class conflict with the meeting times, studying abroad, or student teaching. Exceptions to this stipulation must be proven and proof must be provided to either the current institution advisor or president. Honor cords will be awarded during the Fall and Spring Induction Ceremonies.

Section 2: Outstanding Leadership and Service (OLS) Pins

  1. The Leadership and Service Pin is the highest individual honor an NRHH Chapter can award to its members.
  2. The pin shall be awarded to NRHH Members (active, alumni, or honorary) that have provided outstanding Leadership and Service to their NRHH Chapter.
  3. The maximum number of pins which may be given in a year is 8.
  4. This pin should not be substituted for a bronze pin as they recognize different students.
  5. The President, in consultation with the Executive Board, will select winners of the pin and present them at the Reception of Excellence.

 Section 3: Bronze Pins

  1. The Bronze Pin is the highest individual honor given by the RHA or NRHH President.
  2. The pin shall be awarded to individuals who have provided leadership and direction to their campus organizations.
  3. The maximum number of pins which may be given in a year is 8.
  4. The NRHH President and the RHA President will select winners of the pin and present them at the Reception of Excellence.

Section 4: Current executive board members may adopt more awards at their discretion.

Article XI: Amendments of the Constitution and the Recall of an Officer

Section 1: Constitutional Amendments.

The constitution may be amended at any regular meeting of the Chapter by a quorum vote of 50% of on-campus members, provided that the amendment has been submitted in writing at the previous meeting.

Section II. Recall Process:

Any executive board officer may be recalled. In order to recall an officer, a motion to bring up the officer’s removal will require a majority, 50% of on-campus members, vote to bring to question. If the motion passes, discussion on removal of the officer will commence at the next scheduled meeting. The officer in question will be allowed to speak on their behalf. After speaking, the on-campus members will vote, and with a 50% vote, the officer in question will be removed from the office.

Section III: Amendments Regarding Affiliation

When the NRHH National Board of NACURH and GLACURH passes a policy change at the NACURH/GLACURH-level and mandates the same change at the local level, the formal amendment procedure shall be bypassed. The President of NRHH, in coordination with the Executive Board and NRHH Advisor, shall be empowered to update this constitution immediately following such a change in NACURH/GLACURH policy. Following the update, the President of NRHH shall inform all members of the change before the next NRHH meeting. At the discretion of the NRHH President, a discussion of the policy change can be held at the next meeting. A discussion of the policy change may also be requested by a majority vote of the NRHH active members present at the next meeting.

 

 

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